Privacy Policy | Newark Motor Auctions

Last Updated: November 2025

Newark Motor Auctions (“we,” “our,” “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you interact with our website, attend our auctions, or use our services.

1. Information We Collect

We may collect and process the following personal data about you:

Personal identification details (name, address, date of birth, email, telephone number).
Account and registration details (for trade accounts, LiveBid registrations, or online enquiries).
Financial details (for payment processing where applicable).
Vehicle details (when buying or selling through us).
Technical data (IP address, browser type, operating system, website usage via cookies and analytics).

2. How We Use Your Information

We process your personal data for the following purposes:

To register you as a buyer or seller.
To process sales transactions and payments.
To provide access to our online bidding platforms.
To communicate with you regarding auctions, vehicles, and services.
To improve our website, services, and customer experience.
To comply with legal and regulatory obligations.
To send you marketing communications (only if you have consented or we are otherwise legally permitted).

3. Legal Basis for Processing

We rely on the following legal grounds to process your personal information:

Performance of a contract (e.g., registering you to bid or sell).
Legal obligation (e.g., HMRC or regulatory compliance).
Legitimate interests (e.g., improving services, preventing fraud).
Consent (e.g., for email marketing, where required).

4. Sharing Your Information

We may share your information with:

Service providers who support our operations (e.g., payment processors, IT support).
Regulatory and law enforcement bodies when required by law.
Auction platform providers (e.g., LiveBid).
Vehicle vendors or purchasers for the purpose of completing sales.

We do not sell or rent your personal information to third parties.

5. Data Retention

We keep your personal data only as long as necessary for the purposes outlined above, and in accordance with legal and regulatory requirements.

6. Cookies & Tracking

Our website uses cookies and similar technologies to improve functionality and analyse traffic. For more details, please see our Cookie Policy.

7. Your Rights

Under UK GDPR and the Data Protection Act 2018, you have the right to:

Access the personal data we hold about you.
Request correction of inaccurate data.
Request erasure of your personal data (where applicable).
Restrict or object to our processing.
Request data portability.
Withdraw consent (where consent was the basis for processing).

To exercise any of these rights, please contact us using the details below.

8. Security

We take appropriate technical and organisational measures to safeguard your personal information against loss, misuse, unauthorised access, or disclosure.

9. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

Newark Motor Auctions
The Showground, Drove Lane, Winthorpe, Newark, NG24 2NY
01636 671167
enquiries@newarkmotorauctions.co.uk

If you are unhappy with how we handle your data, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.